Information for Service Providers

Thank you for your interest in providing a service at NGG 2024. Northern Green Gathering is a not for profit company, and the company and event are run by volunteers. We really appreciate your support in making this event a success.

Please read the information below and the Terms and Conditions before completing the service providers application form.

General Information

Northern Green Gathering 2024 is a four-day camping event at our new site in Wakefield. Our shared vision is to encourage sustainability. This is achieved by providing fun and affordable green entertainments and services over this time. Nature is the key to this Gathering. Northern Green is about hope and belief in working together to make a positive change in our own lives and the lives of future generations.

Recycling and Rubbish

All attendees of the Gathering, including service providers, are expected to sort and dispose of any waste in the appropriate recycling sacks. In previous years we have had the problem of some traders and caterers leaving bags of unsorted rubbish at the recycling points when they leave at the end. It is not acceptable to do this at our event. Apart from leaving an unpleasant and unnecessary task for volunteers who have the site to tidy up at the end of the event, it shows a lack of understanding and respect for the nature of our event.

If the service provider’s pitch is not left in an acceptable state when they leave, a £50 litter penalty will be deducted from their fee. This is in line with the £50 litter deposit which we ask all traders and caterers to provide.

Team Members

Service providers may bring a team of an appropriate size required to provide their service. This can include children and family members to help with childcare, however, large crews of friends and family who are not helping to provide the service will not be permitted. For this reason, team numbers will be discussed and agreed in advance with the event organisers.

All members of the service provider’s team must agree to behave in a respectful way to all volunteers, members of the public and organising team. Any instances of discrimination, bullying or intimidation will not be tolerated, and any team members involved may be asked to leave the Gathering.

We will endeavour to inform all applicants whether they have been successful within a few weeks of receiving the application.

Good luck with your application.


Traders Terms and Conditions 2024

 1.    Service providers shall not sell merchandise unless this has been agreed with the traders team and a traders application has been made.

 2.    To ensure public safety and as a condition of our licence, traders must not sell Items of the nature of those referred to in points 2.1-2.5. Traders found selling these goods will be asked to cease trading immediately. 

     2.1   Body piercing equipment,

     2.2   Lasers

     2.3   Sky lanterns, fireworks, candle flares or such like.

     2.4   Weapons or potential weapons or explosives 

     2.5   Alcohol or cigarettes

3.    The event is fully powered by renewable energy sources, therefore all diesel/petrol generators are forbidden on site. Units need to have self-contained power sources such as solar, batteries, or gas. All electrical equipment on site must have a current safety certificate. All gas equipment must have current safety certification. Safety precautions regarding storage must be followed.

4.   The event license covers the period from 2pm on Thursday 15th August until 12 (noon) on Monday 19th August. To limit traffic activity once the gathering is open, service providers should be at their pitch by Wednesday 14th August, and remain at their site until 9 am on Monday 19th August unless agreement is reached to move vehicles outside these times. 

5.   It is the service provider’s responsibility to comply with legislation relating to Health, Safety, Hygiene, Noise at Work and Working at Height, as appropriate for their service provision.

6.    It is the service provider’s responsibility to ensure that they have in place appropriate Employers’ Liability and Public Liability Insurance.

7.   All service providers must adhere to the requirements of the smoke free legislation as appropriate, which includes displaying the statutory A5 ‘no smoking’ sign.

8.   No unauthorised sound systems are allowed on site. However personal music may be played as long as the music does not impact beyond the service provider’s space. The volume will be monitored and service providers may be requested to turn any music off.

9.   Service providers are responsible for managing waste in the 10-metre area in front of their areas and the backstage spaces. To support the green ethos it is required that rubbish is put into the appropriate bins and that service providers leave their site clear of rubbish. (see above)

10.   Vehicle movements must be kept to a minimum. Only authorised vehicle movements may take place during the licence period. A 5-mph speed limit is in force on site at all times.

11.    All vehicles are brought on site at their owners’ risk, and must be suitably insured. Northern Green Gathering cannot accept any responsibility for any loss or damage that may occur.

12.   Service providers must co-operate fully with Security in any search of vehicles or stalls.

13.   Well-behaved dogs may be brought to NGG by prior arrangement only, as we need to monitor numbers of dogs attending. Please do not bring cats or other animals, as we cannot guarantee their safety.

14.  Unauthorised open fires are not permitted. Barbeques and contained fires may be used if sited safely and managed carefully. Service providers will need to have their own fire extinguishers if any cooking stoves or other flammable items are used.

15. Service providers are required to co-operate fully with Site Management, Security, Emergency Services, Police, Environmental Health Officers, Fire Officers, Customs and Excise staff, the Environment Agency, Trading Standards Officers and Inland Revenue staff.

This may seem like a lot of rules and regulations, but these are in place to make sure that everyone is working together on the same basis and knows what we expect. They also ensure that NGG complies with the Local Authority licensing requirements, and with the stated Aims and Objectives of the event.

All the rules have a reason and are not there for their own sake, so we hope you will comply with them. If a service provider does not comply with these rules they may not be asked back the following year or we may even be required to ask them to leave the site.


The Northern Green Gathering Directors